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Custom List Keyword Search - Book Depot Knowledge Center

Custom List Tool: Multiple Keyword Search

February 1, 2019

Have you ever found yourself searching keyword variation after keyword variation to see all of the books available about a certain topic? The time has come where that manual (and no doubt tedious) process is no longer needed!

With Book Depot’s new Custom List tool, we have created a very easy way for you to search your keywords in our list generator. Now you have the ability to enter multiple keywords at one time and receive an immediate list of all the results where the keywords appear in the title and/or overview! For example, if you are interested in a list of keywords that is pertinent to your location, you may be searching for words related to the city, state, province, and/or country as well as any significant terms tied to your surrounding landmarks or geographical features. Now you can take all those keywords, compile them into one list, and search that against our entire inventory to find books that will be important to your business.

What’s even better is that once your list is created, you can refer back to it as often as you want or even create a template to have that list emailed to you at the frequency of your choosing.


Video Tutorial

Here is a brief video tutorial to show you how to use this tool:


Step-by-Step Instructions

Once you are logged into your account, you can find our Custom List tool under the profile icon at the top of the webpage in My Lists (or by clicking here). When you get to the page, you may notice that you already have a list or two already created. These are example lists we have created for you to help get you started and to aid your browsing experience.



To create a Keyword list, start by clicking on Create. You will see a list of several attributes that you can create a list from. For the purpose of this tutorial, check the box next to Keywords and select Next to proceed to the next page.



On the Keyword page, you are presented with a couple options before you begin your search—Search Areas and Search Method.


Keyword options


Search Areas

Search Areas determines which fields are included in the search. Under Search Areas, you are given three options:

  1. Search Title: search for your keywords in only book titles
  2. Search Overview: search for your keywords in only book overviews
  3. Both (check the boxes beside both Search Title and Search Overview): search for your keywords in both book titles and overviews

The default is set to search titles only but if you would like a more comprehensive search, we recommend you select both.


Search Method

Search Method determines how exact you would like the list generator to be when populating your list. Under Search Method, you are given two options:

  1. All Words: the search will look for results that include all keywords that are entered (e.g. if you were to enter 10 keywords, only results that include all 10 will be populated)
  2. Any Words: the search will look for results that include any of the keywords that are entered

The default is set to search any words, which will be most commonly used.


Now it’s time to add your keywords! You can either type them in one by one and click the  symbol after typing each keyword, or if you have a list already created in a text file or Excel spreadsheet, you can copy and paste that into the search bar. You can see how many words you have added on the counter just above the search bar, where you will be capped at 500.



On the Report Fields page, you have the ability to select the information you would like included in your downloadable Excel spreadsheet list. We have preselected several for you but you can alter these options to whatever you prefer. You even have the option to include the cover image, but please note that if your list exceeds 1,000 titles, the images will not appear due to file size constraints. When you are satisfied with your selections you can continue to the final step by clicking Next.



On this last page, you will finalize your list and then move it to a shoppable format or create a template from the list and schedule it to be delivered to your email. The Review section gives you the ability to make any last-minute changes to any of the attributes that make up your list. Since we only selected Keywords for this list, all the other attributes listed should have All included or No filters applied listed. The only attribute that will be impacted from this tutorial is Keywords, and that will specify how many Keywords you selected.

The Name section is your next step, where you simply need to name your list. Once you have done that, you have the option to create a template by checking the box beside Create as template. If you choose to create the template, a scheduling program will appear that gives you several options including frequency of recurrence (weekly, monthly, yearly), start and end dates, day of the week, etc. You need to include the email address(es) that you want to send to list to, and you can also create a subject and message for that email to remind you of what you are receiving. Whether you choose to create a template or not, you must finalize the list by clicking on the green Create button at the bottom of the page.

If you decided to just create the list and not template it, you will see a pop-up to either view the list on our site using a special viewing page which allows you to add items to your cart, or to download the list to an Excel spreadsheet.



If you chose to create a template, you will see that list under My Templates. To view it immediately, you need to select Create Now and that list will be moved over to My Lists. By doing so, you now have the ability to open it on the custom view page on the site, or you can also download it to an Excel spreadsheet under Actions.


If you have any questions about this tool or any other functions of our Custom List tool, please contact us!

Email: [email protected]

Phone: 1-800-801-7193

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